Accounts Payable Coordinator at New Jersey Schools Insurance Group

Location: Mount Laurel, NJ, United States
Date Posted: 10-01-2018
Position: Accounts Payable Coordinator / Accounting Assistant
Facility/Client: New Jersey Schools Insurance Group ( NJSIG)
Department: Accounting
Reports to: Accounting Manager
Location: 6000 Midlantic Dr #300, Mt Laurel, NJ 08054
Status: W2/Non-Exempt

Contract Duration:
Temporary Assignment - Anticipated three (3) months plus possible extensions.
Contract period is contingent upon satisfactory performance and approval from NJSIG.

Summary: Under the supervision of the Accounting Manager, an Accounts Payable Coordinator is responsible for overseeing and administering timely and accurate payments to vendors and ensuring correct postings to and the overall accuracy of the Accounts Payable (A/P) System.

Max Hours Per Week: 35 to 40 hours per week.

Primary Work Functions:
a. Process vendor invoices for payment on a timely basis per the current ImageRight A/P workflow under the direction of the Senior Accounts Payable Specialist;
b. Responsible for overseeing and obtaining correct approvals per the current Image Right Accounts Payable workflow;
c. Verify general ledger coding of invoices;
d. Clarify any questionable invoice items and pricing with vendors and/or department managers; Responsible for identifying and verifying all addresses and federal tax identification numbers of vendors;
f. Responsible for processing check requests for employee reimbursements;
g. Responsible for processing travel and expense reports;
h. Obtain Senior A/P Specialist/Accounting Manager approval of general ledger coding;
i. Responsible for disbursing, via mail or otherwise, executed checks; j. Scan and index all A/P supporting documents in ImageRight;
k. Assist Senior A/P Specialist with month-end reconciliations and closing reports;
l. Responsible for assisting with the year-end 1099MISC processing; m. Assist Senior Billing AR Specialist with invoice reconciliations/administrative tasks;
n. Scan and index all A/R & Billing supporting documents in ImageRight; and,
o. Performs special assignments as directed by the Accounting Manager and/or the Comptroller.

a. High school diploma, General Educational Development certificate or state authorized high school equivalent certificate required, Associate’s Degree in Business Administration, Finance or Accounting preferred;
b. At least three to five years’ experience in accounts payable position or equivalent;
c. Experience with PeopleSoft (accounts payable module) preferred;
d. Proficiency in Excel and MS Office applications;
e. Planning and organizational skills, with a high attention to detail; analytical and problem solving skills; and excellent oral and written communication skills;
f. Ability to work in an office environment with moderate noise level, ability able to work flexible hours, including evenings and weekends, and the ability to travel to other offices and client, carrier, and work sites as required; and,
g. Residency in the State of New Jersey in accordance with the New Jersey First Act, N.J.S.A. 52:14-7, et seq., unless otherwise exempted.
Ana Rowling
Recruiter Manager
2151 Linglestown Road, Suite 180 ‚óŹ Harrisburg, PA 17110
Inquiries about this position must be sent by email.
GHG is an Equal Opportunity Employer
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